Fleet Maintenance Management

Stop letting maintenance slip until something breaks. Track every service, manage parts across your fleet, and maintain the records that prevent breakdowns, reduce insurance costs, and protect resale value.

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Maintenance Failures Cost More Than You Think

Deferred maintenance doesn't save money—it costs thousands in emergency repairs, lost use, insurance claims, and plummeting resale values. ZeaFarer helps you stay ahead of every service deadline, maintain complete records, and prove professional management when it matters most.

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Equipment-Level Maintenance Tracking

Stop using spreadsheets that nobody updates. Track service schedules for every critical system—engines, generators, HVAC, electronics, safety equipment. Get automated alerts before service is due so you're never scrambling or, worse, operating with unmaintained equipment.

  • Individual equipment service schedules and alerts
  • Hour-based and date-based maintenance tracking
  • Complete service history for every component
  • Maintenance documentation with photos and notes
  • Warranty expiration tracking to avoid paying for covered repairs
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Parts Inventory That Prevents Downtime

When a critical part fails, you need it now—not in three weeks when it ships from overseas. Track spare parts inventory with storage locations, stock levels, and supplier contacts. Know exactly what you have and where it is when breakdowns happen.

  • Parts inventory with precise storage location tracking
  • Low stock alerts before you run out
  • Supplier contact database for quick reordering
  • Parts usage history across your fleet
  • Equipment-specific parts requirements tracking
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Standardized Maintenance Procedures

Ensure consistent, thorough maintenance across your entire fleet with checklist templates. Whether you're servicing in-house or hiring contractors, everyone follows the same procedures. Document completion with photos and notes to prove work was done properly.

  • Reusable checklist templates for routine maintenance
  • Automated checklist generation on schedules or triggers
  • Photo documentation of completed work
  • Complete audit trail of all maintenance activities
  • Consistent procedures across multiple vessels
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Complete Maintenance History

When you sell a vessel, buyers want proof of professional maintenance. When insurance investigates a claim, they demand service records. Maintain comprehensive documentation of every service action across your fleet to protect value and prove professional management.

  • Equipment-level service history and documentation
  • Maintenance logs with dates, costs, and service providers
  • Photo records of work performed
  • Warranty and certification documentation
  • Complete audit trail for insurance, compliance, and resale
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Multi-Vessel Fleet Management

Managing maintenance across multiple vessels means more complexity and more ways for things to slip through the cracks. See upcoming maintenance across your entire fleet, coordinate parts ordering, and ensure no vessel gets neglected.

  • Fleet-wide maintenance calendar and visibility
  • Consolidated parts inventory across all vessels
  • Standardized procedures deployed fleet-wide
  • Individual vessel maintenance tracking and history
  • Comparative maintenance cost analysis

What Proper Maintenance Records Protect

Avoid Emergency Breakdown Costs

Deferred maintenance turns into expensive emergency repairs at the worst possible time. Proactive tracking prevents breakdowns before they strand you or cost multiples to fix urgently.

Protect Resale Value

Documented maintenance history is worth thousands at resale. Buyers pay premiums for vessels with complete service records. Gaps in documentation kill deals or slash offers.

Stay Compliant And Limit Liability

Insurance companies and regulatory agencies demand proof of proper maintenance. Complete records protect you when claims are filed or inspections happen, demonstrating professional operation and limiting liability.

Ready to Stop Maintenance From Slipping?

See how fleet operators use ZeaFarer to stay ahead of service deadlines and maintain pristine documentation.

Schedule a Demo